The Provincial Offices are composed of:


The Prior Provincial is the immediate Major Superior of the entire Province entrusted to him by the Order and he holds the pre-eminent position after the Prior General in regards to authority and office (Const. 375). He presides, directs, coordinates and represents the Province in conformity with the norms laid down by the Constitutions, Statutes and other directives of the Chapters or the General Council (Stat. 58). He has active voice in all House Chapters of Province and may preside at them (Const. 379).

The Prior Provincial is elected for a term of four (4) years, with the possibility of only one immediate re-election.

His chief functions are:

  1. to preserve the unity of the Province (Const. 376);
  2. to safeguard the observance of the law (Const. 376);
  3. to make appointments to those offices not mentioned in the Constitutions but needed by the Province, as stipulated in the Statutes (Const. 376; Stat. 59c);
  4. to promote the apostolic undertakings and studies in the Province (Const. 377; Stat. 59c);
  5. to promote vocations, proper formation of the candidates and on-going formation of the Brothers (Const. 377, 381; Stat. 59e);
  6. to send to the Prior General annual reports on the state or the Province (Const. 378);
  7. to frequently offer mass for his Brothers during the year, and especially on the feasts of Christmas, Easter, Pentecost, the Annunciation, St. Joseph, Protector of the Order, and St. Augustine (Const. 382);
  8. to appoint as Vicar with the consent of his Council a suitable Brother whenever he has to be away from the region of the Provincial Headquarters for a long period of time (Const. 383);
  9. to examine the administration of the Houses (Const. 498) as well as all official books of the latter, either personally or through a duly designated representative;
  10. to make official visitations for renewal at least twice in each four year period (Const. 279-281); and
  11. to change brothers from place to place when necessity or utility demands after sounding it out with the brothers concerned (Const. 385).

He needs the consent of the Provincial Council on matters specified in the Constitutions (no. 381):
  1. in petitioning the Prior General for the establishment or suspension of a House of the Province;
  2. in the authentic interpretation of the text of the provincial statutes;
  3. in changing the affiliation of a brother from one Province to another:
  4. in making decrees for the whole Province;
  5. in imposing a precept gravely binding in conscience on the whole Province;
  6. in drawing up financial plans outside the Provincial Chapter in case of necessity;
  7. in the alienation of goods or contracting debts, which do not exceed half the sum for which the permission of the Holy See is not required, unless the Provincial Chapter has decided on a lesser sum. If the amount exceeds half of the sum, then permission is to be sought from the Prior General with his Council;
  8. in transferring or depriving a Prior or an Official from office;
  9. in the nomination of the Prior and officials after the Provincial Chapter;
  10. in determining the time and place of the Provincial Chapter;
  11. in preparing the letters and the necessary documents to be sent to the Prior General before the Provincial Chapter;
  12. in the election of a Councillor outside the Provincial Chapter;
  13. in designating a Vicar Provincial when the Provincial will be absent for an extended period of time;
  14. in establishing a house of studies;
  15. in the admission of candidates to the novitiate or profession and in promotion to sacred Orders; and
  16. in the dismissal of a brother in accord with Const. 523-525.

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The Provincial Counselors together with the Prior Provincial constitute the Council of the Province (Const. 395; Stat. 60).
The Counselors are not to be designated Priors, except for some singular reason accepted by the Prior General with the consent of his Council (Const. 392). They are elected for a term of four (4) years
Their chief duties are:

  1. to assist the Provincial in the government of the Province by their prudent advice and energetic work (Const. 395);
  2. to deliberate with the Prior Provincial on matters specified in the Constitutions (no. 381); and
  3. to head or at least, to be a member of a particular commission of the Province (Stat. #60).

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The Provincial Treasurer is the chief administrator of the goods of the Province under the direction of the Prior Provincial (Const. 401) and his Council in accord with the laws and policies of the Province (Stat. 61). He is capable and circumspect, and endowed with expert knowledge and experience in the administration of the temporal goods (Const. 498). He is a member of the Commission on Financial Affairs of the Province (Const. 501).

He is elected for a term of four (4) years. He is directly responsible to the Prior Provincial, his chief functions are:

  1. to attend the meetings of the Provincial Council without vote when his expertise on economic matters is needed (Const. 497; Stat. 61a);
  2. to legalize the keep in custody the titles and the properties of the Province and the Houses, the original copies of which are lo be preserved in the Provincial Archives (Stat. 61b);
  3. to maintain an inventory of the properties of the Province, safeguard ownership documents, update legal obligations and provide the Provincial Archives copies of such documents. (Stat. 61c);
  4. to execute projects on economy at the Provincial level and to coordinate the execution of similar local projects (Stat. 61d);
  5. to help the Local Treasurers regarding accounting methods and procedures (Stat. 61e);
  6. to see to it that all civil laws regarding taxes, salaries, SSS, Philhealth, etc. are complied with at the Provincial and community levels (Stat 61f);
  7. to do, by himself or through a qualified person recommended by him and approved by the Provincial Council the auditing semestrally of the accounts and system of economic administration of the Houses, corporations and foundations of the Province (Stat. 61g);
  8. to make bank deposits and withdrawals on the funds of the Province in joint signature with the Provincial or any member of the Province authorized by the Provincial Council (Stat. 61h);
  9. to present an accurate report of the financial state of the Province to the Provincial and his Council, as often as the latter shall require (Const. 504); and
  10. to prepare and present to the Provincial Council for approval an annual budget of the Province.

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The Provincial Secretary acts as secretary of the Provincial Council with the right to assist, without vote, and to speak in all Council meetings (Const.402). He is the ex-officioSecretary of the Provincial Chapters (Stat. 62c). He is elected for a term of four (4) years and is directly responsible to the Prior Provincial.

His other functions are:

  1. to take charge of the official communications of the Prior Provincial and the council (Stat. 62c);
  2. to serve as Archivist of the Province in the absence of a designated one (Stat. 62d);
  3. to take care of the Provincial registers and to record therein what is worthy of note (Const. 402);
  4. to notify the Provincial Counselors in sufficient time of the schedule and agenda of council meetings so that, with the consent or advice, the Provincial may determine what is to be done (Const. 396, a); and
  5. to procure published or unpublished materials from other Augustinian Provinces or communities for dissemination to all the houses.

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The Provincial Liturgist, who is qualified in theological and liturgical matters, is assigned to promote and direct, in collaboration with the diocesan liturgical commissions, pastoral liturgical activity in the Province (Const. 83). He is appointed by the Prior Provincial with the consent of his Council tor a term of four years and is directly responsible to him.

His chief duties are:

  1. to take charge of the important liturgical functions of the Province, such as Provincial Chapter, religious professions, ordinations, anniversaries, etc.;
  2. to coordinate with the local liturgists in improving the liturgical life of the communities (Stat. 63);
  3. to promote Augustinian devotions (Stat. 63);
  4. to organize seminars, colloquia and conferences for the updating of the liturgical activities of the Province; and
  5. to procure and disseminate liturgical materials to all local communities.

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The Provincial Sacristan is responsible for the recording of mass intentions received the fulfilment of the same (Const. 406; Stat. 64).
He is appointed by the Prior Provincial with the consent of his Council for a term of four years and is directly responsible to him.

His chief duties are:

  1. to require local sacristans to remit Mass intentions that could not be fulfilled in a year's time;
  2. to supervise the fulfilment of the assigned Tax Masses to the different communities assigned by the Prior Provincial;
  3. to see to it that a mass is offered on the days determined in the liturgical calendar of the Order; and
  4. to prepare a written report to the Provincial Chapter on the mass intentions received and fulfilled.

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The Provincial Archivist is responsible for safeguarding with the greatest care deeds and documents verifying the rights and obligations of the Province as well as other historical documents, including personal ones, which may be of use either in the present or in the future (Const. 138).
He is appointed by the Prior Provincial with the consent of his Council for a term of four (4) years and is directly responsible to him.

His chief duties are:

  1. to safeguard the important old documents of the Province, copies of works of the friars, and other materials which are of historical importance to the Province (Stat. 67);
  2. to coordinate with the Provincial Secretary in procuring materials for the archives;
  3. to organize and maintain the archives of the Province;
  4. to gather all the official community books that were officially closed;
  5. to supervise the organizing and maintaining of all local archives; and
  6. to be responsible for the maintenance of the library of the Province, especially the Augustinian Collections.

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The National Director of Vocations is responsible for coordinating the efforts of all the friars and especially of those engaged in pastoral care or in the education of the young in schools, in seeking vocations (cf. Const. 187-188).
He is appointed by the Prior Provincial with the consent of his Council for a term of four years and is directly responsible to him.

His chief duties are:

  1. to actively campaign for vocations;
  2. to coordinate with the local directors of vocation promotion and recruitment;
  3. to recommend names to be elected as Local Vocation Directors in each community;
  4. to maintain an office where the vocation recruitment materials are kept;
  5. to represent the Province in the National Association of Vocation Directors or other similar organizations;
  6. to coordinate with the Directors of Vocation of the other members of the Augustinian family; and
  7. to prepare and submit to the Provincial Council his budget for approval.

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The Director is in charge of the publications and other media needs of the Province (Stat. 66).
He is appointed by the Prior Provincial with the consent of his Council for a period of four years (4) and is directly responsible to him.

His chief duties are:

  1. To take charge of the publications of the Province.
  2. To facilitate the publication of the works of the friars.
  3. To document all important events in the life of the Province in coordination with the Provincial Secretary.
  4. To directly supervise the utilization and operation of the mass media owned by the Province.
  5. To provide press releases on the important activities and events in the life of the Province.
  6. To prepare and submit to the Provincial Council his annual budget for approval.

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These Provincial Commissions are advisory bodies to help the Provincial Council in planning and coordinating the various activities of the Province (Stat. 74) in line with its Vision-Mission. Each Commission is headed by a chairman, who is appointed by the Prior Provincial with the consent of his Council and is directly responsible to him. At least two other members are appointed by the Chairman and confirmed by the Prior Provincial with the consent of his Council (Stat. 75).

The chief functions of each commission are:

  1. to assist the Council in the formulation of specific implementing guidelines and programs of the current Quadrennial Program;
  2. to help the Council and the local Communities in the implementation of such programs;
  3. to assist the Council in monitoring and assessing the progress of the whole program;
  4. to prepare a Quadrennial Program for the next term to be approved by the Ordinary Provincial Chapter;
  5. to provide the Provincial Council with a comprehensive report on its activities semestrally or upon request of the Council; and
  6. to prepare and submit to the Provincial Council its annual budget for approval.

The following are the thirteen (13) Provincial Commissions:
  1. Commission on Community Life and Ongoing Formation
  2. Commission on Vocations and Initial Formation
  3. Commission on Governance
  4. Commission on Financial Affairs
  5. Commission on Educational Apostolate
  6. Commission on Liturgy
  7. Commission on Evangelization and Pastoral Ministry
  8. Commission on Mission
  9. Commission on Justice and Peace
  10. Commission on Laity and Affiliates
  11. Commission on Youth
  12. Commission on Campus Ministry
  13. Commission on Cultural Heritage

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